Applying To Rent Through Cosgroves

Please complete one application form per applicant and make sure not to leave any sections blank. The sections below give guidance on the process and more information on what we need from you, including fees. Please read the following information carefully to ensure you understand it; if you need any more help, please do get in contact. For more information on renting in the UK please download the government’s How To Rent Guide. Please also read our template contract to familiarise yourself with the terms.

Our Fees

In order to secure a property and take it off the market, a holding fee of one week’s rent will be payable.

In advance of your signing the contract, you will be asked to pay one month’s rent in advance and a security deposit (one month’s rent +£200).

How the process works

Once you have submitted your completed application forms to us we begin the referencing process – this can take a week or more depending on who we are requesting references from.

Once your references have been completed we will be in touch to let you know the outcome – if your application has been approved we will send over a draft copy of the tenancy agreement and book an appointment for you to sign the hard copies. Make sure you check the email address you provided us with regularly so you don’t miss out on important emails.

What we need from you

Proof of Identity

Before you can rent a property through us we require two forms of ID. Your passport if you are a UK/EU resident or a simple Visa/Permit check for those outside of the EU zone will be one. Your national insurance number is the other. If you have not already done so then please provide scans of these via email to or bring your documents with you into our office to be scanned by our staff.


Cosgroves will carry out references of your employer and previous landlord to ensure you are suitable for the property. When completing these sections of the application form make sure to be thorough – email addresses and complete postal addresses will make sure the process goes smoothly. It is also important to let the people you have named/your company know to expect a reference request. If we are unable to obtain a reference through the details you provided then we may request that you contact your referee on our behalf.

Contact Details

Make sure you provide us with up to date and accurate contact details for each tenant applying. If we can’t get hold of you we can’t process your application.


If you have a lower income, are a student, or have poor financial/rental history we may require a guarantor from you. This may be something you discuss before placing a holding fee, but we may request that you have one after referencing has been completed.
The Guarantor will be responsible for your full rent in the event you are unable to make a payment at any time during your tenancy and the costs of any damages/breach in the terms of the tenancy. They will be required to sign a guarantor agreement which will be available to read before signing up.

Older versions of the How to rent guide:

2015: How to rent guide

2016: How to rent guide

Jan 2018: How to rent guide

Jun 2018: How to rent guide

Jul 2018: How to rent guide

2019: How to rent guide